Describe the work before calculating the mix
List the activities your business really performs. Examples to consider include product resale, assembly, inspection, repair, and field work, but include only those that apply. Define the boundaries in plain language. The exercise is about organizing business records, not instructions for carrying out technical work.
Connect each category to an existing record
Look for the invoice lines, work orders, purchasing records, time records, or other documents that support your categories. Record one consistent reporting period and the definitions used. If labor and material are bundled, label that limitation. Do not invent a split merely to make a chart look complete. Your accountant can help decide whether a financial comparison is supportable.
Explain the people and controls behind the work
For each activity, note the responsible role, the source of applicable procedures, and the person who handles exceptions. Where authorizations, training, or technical review apply, record where the relevant evidence is kept and who can verify it. This worksheet does not certify compliance or imply that anyone can take over a task without the required competence and approvals.
Use a small sample to check the story
In a fictional hose business, an owner might select one routine component order and one assembly work order. For each, trace what was requested, how it was quoted, what records were produced, and who approved exceptions. If the records do not explain a step, mark it as a question to resolve. Avoid treating two examples as representative of the whole business.
Bring the limitations into the conversation
A useful overview states both what you know and what the reporting cannot separate. For example: “These categories are supported by invoice codes; this other category still needs review.” That gives a buyer and your advisers a clear next question. It does not establish a margin, a valuation, or the terms of an acquisition.
ONE USEFUL NEXT STEP
Choose two activities and trace each to its source records, responsible role, and one unresolved reporting question.
Old Growth is a prospective acquirer focused on the Southeast U.S. These general preparation prompts do not provide independent seller representation, a valuation, or personalized legal, tax, or financial advice.
